Your FMCSA record
Authority status, insurance filings, safety rating, BASIC scores, roadside inspections, and crashes, pulled from FMCSA and updated as they change. It's the same information an auditor or a broker sees when they look you up.
TIPS Tools | DOT Compliance Platform
Know exactly where you stand with the DOT.
TIPS Tools pulls your USDOT / MC information across all FMCSA systems, keeps your drivers, fleet, and filings all in one workspace. Get notified when your information changes and when critical deadlines are due, before you miss them.
$18/month after a 14-day free trial. No payment details required.
Sample workspace
Blue Ridge Hauling LLC
DBA: Blue Ridge Freight
- USDOTACTIVE
- 2847163
- AuthorityACTIVE
- MC998877
- InsuranceON FILE
- $1,000,000 BIPD
Next up
Aug31
Form 2290 (HVUT)
Heavy vehicle use tax, 2026-2027.
Due in 5 days
Sep9
Medical card: Cole Brandt
Managed by You
Due in 14 days
Nov30
MCS-150 biennial update
Biennial update of carrier information.
Due in 96 days
Messages
TIPS System · 08/26
DOT 2847163 record updated: Blue Ridge Hauling LLC. Power Units: 11 -> 12.
What it is
A compliance workspace, built by experts who've spent years helping carriers manage their compliance.
Most companies keep DOT compliance records in a filing cabinet, across multiple spreadsheets, or in someone's head. TIPS Tools replaces that with one workspace. Manage everything yourself, invite team members to help, or have most of it managed by us if TIPS is handling your compliance for you.
Your drivers & equipment
Drivers, trucks, trailers, permits, and filings with expiration dates and statuses. Attach the paperwork to the record so it's there when you need it, and add your own fields for anything else you keep track of.
Deadlines & reminders
Federal filings, renewals, and expiring documents on one calendar, reminders in your inbox, and the TIPS experts on the other end when you have a question or want help with your filings.
How it works
Get organized in an afternoon.
After signing up, your workspace starts filled out with the information the FMCSA already knows about you. Start entering your driver & fleet details, and TIPS Tools handles the rest.
Sign up with your USDOT number
Sign up with your name, email, and USDOT number. Your trial starts when you confirm your email - no payment details required.
We build your workspace
TIPS Tools loads your public FMCSA data, and any information regarding other services you may have with us.
Add your drivers & equipment
Enter drivers, trucks, trailers, and important compliance requirements. Expirations and important reminders start showing on your compliance calendar and in your inbox.
Who it's for
Built for carriers who care about compliance.
- Owner operators
- Small fleets
- Safety managers
Whether you just got your authority and you're staring at a stack of paperwork with acronyms you've never heard of, run a small fleet where compliance is somebody's part-time job, or have a safety manager who owns it full-time, the job is the same: know what's on file, know what's due, and have the paperwork ready when someone asks for it.
Your company profile
Everything auditors expect, in one company profile.
Eight tabs for your company. Each one built for important information you're required to keep track of according to the DOT.
Your company
Tab 1 of 8
Your company at a glance
Legal name, DBA, USDOT and MC status, company officers, contacts, and your fleet and driver counts, straight from your MCS-150. This is what the DOT has on file for you, so you can catch anything that's out of date before it causes a problem.
Tab 2 of 8
Authority, BOC-3, and insurance on file
Every docket, your BOC-3 process agent, and every insurance filing FMCSA has for you, with effective dates and coverage amounts. If an insurance filing gets cancelled or replaced, you'll get a message.
Tab 3 of 8
Your safety scores, inspections, and crashes
SMS BASIC scores with the month-to-month trend, every roadside inspection with the violations that were written up, and any crashes on your record. Catch a BASIC that's climbing before it turns into an audit.
Your people & equipment
Tab 4 of 8
Driver details that stay current
CDL class and expiration, medical cards, MVR reviews, hire dates, and truck assignments for every driver, with expiring items flagged ahead of time. Add your own fields for training, reporting location, roles, or anything else you want to track.
Tab 5 of 8
Every truck and tractor on the road
Year, make, VIN, plate, registration, and annual inspection dates for every power unit, along with the driver and trailer assigned to it. Expiring registrations and inspections show up on your calendar.
Tab 6 of 8
Trailers, tracked the same way
Dry vans, flatbeds, and reefers with VIN, plate, registration, and annual inspection dates, plus which truck each one is hooked to. One place to look when a trailer comes up for inspection.
Your filings & paperwork
Tab 7 of 8
Permits and filings, with due dates
UCR, IFTA, Form 2290, Clearinghouse queries, state permits, and anything else you renew. Each one has a status, a due date, and the proof attached to it.
Tab 8 of 8
One place for your paperwork
Upload cab cards, CDLs, insurance certificates, and anything else from your workspace. Anything TIPS files for you goes in the same place, so you always know who sent what and when.
Tools
Your calendar, the news, and what a mile costs you.
Three tabs under Tools. The calendar is where your deadlines live; the other two are there because you'd be looking them up anyway.
Calendar
One calendar for everything with a due date
MCS-150 biennial updates, IFTA quarters, Form 2290, UCR, and your own dates like annual inspections, med cards, and permits. Add your own events too - they stay private to your company.
News
Industry news, one tab over
A daily feed of trucking and FMCSA news from the outlets we read every morning: regulatory changes, industry, and market news, sorted by category so you can skip what you don't care about.
CPM Calculator
Know what a mile actually costs you
Put in your trucks, miles, and monthly expenses and see your cost per mile as you type. Save your profile, then check any load against it before you say yes to the rate.
Other features
Also in the box.
Messages & alerts
Deadline reminders, changes to your FMCSA record, new inspections, and documents from TIPS show up in your inbox.
Look up any USDOT number
Check a broker's or carrier's authority, insurance, and safety record before you do business with them.
Knowledge base
Plain-English guides to the filings and rules that apply to you, written by people who deal with them every day.
PDF reports
Export any roster as a PDF for an audit, an insurance renewal, or a broker packet. Pick the columns you want first.
Custom fields
Add your own fields to drivers, vehicles, and trailers for endorsements, training, or anything else your operation tracks.
Account settings
Turn alerts on or off, add users from your company, and manage your subscription from Settings.
Who's behind it
Built by people who do DOT compliance every day.
TIPS Tools comes from Total Insight Professional Services in Boise, Idaho. We set up authorities, manage ongoing compliance, and get carriers through audits. When you send a message in TIPS Tools, one of us answers it.
20+Years in transportation compliance
2,500+Carriers we've helped
5.0Rating across 50+ reviews
Both Bailey and Samantha are great; very proactive, detail-oriented, and always keeping our best interests in focus. From compliance guidance to setting up accounts and updating paperwork they handled everything with clarity and professionalism. I truly feel like they are a part of the team.
Very thorough and helpful. Samantha helped me get my dot number reinstated after a failed audit. They work very quickly and explain everything along the way. It was a very overwhelming process on my own but super simple once I got their help.
We started our Authority just last December and have been working with Samantha for compliance. she is truly so knowledgeable and explains anything and everything we have wondered about or unaware of. she is timely, kind and very professional.
Reviews are for TIPS compliance services, from Google, Facebook, and Trustpilot. Read all of them at tiproservices.com/testimonials.
Pricing
Two ways to pay. Everything included either way.
No tiers, no per-truck pricing, no setup fee.
Annual
$162per year
Billed once a year by card in the app. That's 3 months free compared to monthly.
Try it free for 14 days first.
Everything included, no payment details required. If you subscribe later, your workspace, records, and files are right where you left them.
- Your company profile with your FMCSA record
- Drivers, vehicles, trailers, and requirements, with your own custom fields
- Compliance calendar with federal deadlines and your own events
- Reminders, alerts, and messaging with the TIPS team
- Document storage and PDF reports
- USDOT lookup, cost-per-mile calculator, news, and knowledge base
FAQ
Questions we get asked.
What do I get during the free trial?
Everything. Your FMCSA record, drivers and equipment, the calendar, reminders, documents, and messaging with us, for 14 days. No card needed, and nothing gets charged when the trial ends.
What happens when the trial ends?
Your login pauses and you can pick the monthly or annual plan. Nothing gets deleted, so when you subscribe you pick up right where you left off.
Do I need a USDOT number to sign up?
Yes. Your workspace is built from your FMCSA record, so you need an active USDOT number. If you're still getting set up, give us a call at (208) 398-0635. We do that too.
Where does the data come from?
Your authority, insurance, safety rating, BASIC scores, inspections, and crashes come from FMCSA's public systems and are refreshed on a regular basis. Your drivers, equipment, and permits are whatever you (or we) enter.
Does TIPS file things for me?
The subscription is for the software. If you want us to handle a filing (MCS-150 updates, UCR, BOC-3, audit help, or anything else), send us a message and we'll get you a quote.
Can I add my dispatcher or safety manager?
Yes. Add users from Settings. Everyone you add sees the same company records, calendar, and inbox.
Is my information shared with anyone?
No. Your records, documents, and messages are only visible to your users and the TIPS team. Your FMCSA data is already public; nothing you enter gets shared outside TIPS.
How do I cancel?
Request a cancellation from Settings. You'll get a confirmation within one business day. No phone call, no hoops.
Free trial
Start your free trial.
14 days, everything included, no card. Here's what happens next:
- We email you a confirmation link. It works once and expires in 48 hours.
- Click it and your workspace opens with your FMCSA record already loaded.
- Add your drivers and equipment, or send us a message and we'll help you get set up.